• How to Increase Productivity in the Workplace

    by Alina Bradford Oct 28th, 2010

    During a recession, a business needs to increase or stabilize profits as much as possible. One of the best ways to increase profits for your business is to increase productivity. Here are some ways to get your employees to be more productive, and how you can be more productive, too.

    Monitor Activities to Increase Productivity

    One of the best ways to increase productivity is to make sure that your employees are staying on-task. After all, you're not making money if they aren't working. Standing over their shoulder probably isn't your best option because they may get distracted by your presence and you're not getting anything done when you're constantly checking on employees.

    The solution? Email monitoring software. Most of these types of software keep track of all of the things that are being done on each employee's computer and deliver the results to you in easy-to-read reports. We recommend the email monitoring software WebWatcher to increase productivity because it keeps track of employee's emails, program use, web searches and more. With all this information you'll be able to quickly see if your employees are doing their work or if they are goofing off.

    You can choose to use this software in stealth, or out in the open, depending on if you want your employees to know that they are being monitored. In some cases, you can increase productivity just by announcing all employees will be monitored. Make sure to check with your legal department or legal advisor for the best approach.

    Block Distractions

    Once you have determined if your employees are wasting time on the internet, you can use software like WebWatcher or SpyAgent to block sites that don't pertain to the job at hand. This will save you a huge amount of time because you won't have to constantly reprimand slackers, and you won't be tempted to check your favorite website, either.

    Make it Easier to get Things Done

    Now that there are no distractions, you want to make working as easy as possible. In general, make sure that tools for completing jobs are nearby the workers. For example, make sure that printers and copiers are close to the workers that need them most. That long walk to the other side of the office to grab a printout can cut into valuable work time, as well as present new distractions. Fewer distractions will increase productivity.

    Make Lists

    Another idea for increasing productivity is to make lists a part of your everyday routine. For example, every morning make a list of all the things you need to do that day. As the day progresses, mark off each task and add new ones as they come up. This will keep you from forgetting important things that need to be done and will help you to transition to new tasks. Encourage your employees to make lists, too, and get the whole office more organized.

    Using these tips, your office can increase productivity in a matter of weeks. As you become better at streamlining your productivity, an increase in profits is sure to follow.

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